Proposal Preparation Frequently Asked Questions
When should I bring down my grant to ORSP?
Project Officers prefer to see a draft of the proposal’s
budget at least two weeks before the deadline. The entire grant
application should be routed at least 3 to 5 days prior to the
deadline. Having your draft reviewed prior to the deadline date
will save you time and eliminate last minute surprises for both
yourself and our office staff that might occur if the
application is routed at the “11th hour.”
Who is my Project Officer?
Your designated Project Officer is determined by your
department. Each department in the Health Center is assigned to
either Debbie Gaudreau, Paul Hudobenko, or Pam Vachon who will
assist you in preparing a grant application and answering any
other questions you might have. The list of departments and the
designated project officer assigned to them can be found on the
Project Officer Departmental Assignments
spreadsheet (Excel).
Where can I find the routing sheet?
The routing sheet (RTF
format) can be found on the web or in the shared public folder
called “Off. of Research & Spon. Pgms. (ORSP).”
What information do I need in order for ORSP to mail out my
proposal via FedEx?
In order for ORSP to send your proposal via express mail,
you need to fill out the FedEx form (Word).
What is our DUNS number?
The DUNS number is 02-225-4226. This number, along with the
entity number, the profile number, the congressional district,
the NIH salary cap, fringe benefit rates and indirect cost rates
can all be found on the Quick Facts page.
When is our DHHS agreement date?
The DHHS agreement date is typically asked for on the National
Institutes of Health (NIH) checklist page and is currently
January 20, 2005.
How can I determine the due date for a
resubmission/renewal/continuation of an National Institutes of
Health (NIH) application?
Please see
Receipt, Review, and Award Cycles table on the NIH website.
What is a statement of intent and when is it required?
A statement of intent
(Word) is required when a
Principal Investigator is planning on a collaboration with
another institution. This collaboration will result in a
subcontract on a proposal. It physically consists of one piece
of paper on official letterhead that contains the names and
address of the collaborators and the signatures of all involved.
If I'm collaborating with another institution and they are a
subcontract on my proposal, what do I need to provide to the
sponsor?
It’s best to think of the subcontractee’s piece of the
application as an abbreviated or mini-application. For the
National Institutes of Health (NIH), the institution would have
to provide a face page, scope of work, budget, all biosketches,
resources page and a checklist page as well as a statement of
intent as described above.
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When do I have to submit an IPAS request?
This answer depends on your purpose in requesting an IPAS. If you are rebudgeting, you should provide your
Project Officer with the form as soon as you need the money. For
a no-cost extension from the National Institutes of Health (NIH),
you must submit your request 30 days before the end date of the
grant. This allows time for the Project Officer to negotiate
with NIH.
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When do I need to prepare a CIS?
A Contract Information
Sheet (Excel) is necessary when a Principal
Investigator (PI) is subcontracting with an outside consultant or
institution that will provide services that have been
pre-approved in the PI’s application and are not obtainable from
purchasing.
How detailed should the description of services be?
The description should be sufficient enough so that the
Principal Investigator and UConn Health Center administrative
officials can determine whether the subcontractor has met his or
her obligations and responsibilities under the terms of the
contract, should there be any disputes.
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Where can I find funding opportunities?
There are several ways to seek out opportunities for
funding.
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